Collect topics, interests, and intentions from your participants ahead of time with conversational, agent-based surveys. Design a programme your community actually wants — then arrive on day one with a clear map of who's interested in what.
on participant needs and potential contributions.
The biggest challenge in event planning isn't logistics or budget—it's relevance.
Every year, organisers spend months crafting an agenda based on educated guesses, anecdotal evidence, and keynote availability. You're forced to operate in a community knowledge void, deciding what to build before you truly know what your participants want and what they're willing to contribute.
Designing an event programme without genuine insight into your community's needs is like navigating blindfolded. You're forced to rely on assumptions, past precedents, or general industry trends, often leading to a 'one-size-fits-all' agenda that fails to deeply engage or inspire attendees.
This critical lack of pre-event data means organisers miss golden opportunities to tailor content, facilitate meaningful connections, and address the most pressing topics for their participants. This lack of pre-event data has three core consequences:
Sessions miss the high-demand topics that would drive true energy and engagement.
Key experts and facilitators remain unidentified until the event is underway, missing crucial pre-event momentum.
Traditional pre-event forms are static, yielding low completion rates and failing to invite participants beyond surface-level selections. This misses the deep, qualitative data required to truly tailor the agenda.
The real problem isn't getting feedback after the event; it's failing to invite your community to co-create the agenda before it's set.
through Voice Agents
What if you could understand your community's needs before finalising the agenda?
Our conversational, agent-based platform transforms event design, moving from guesswork to genuine co-creation. This approach puts participants at the heart of programme development, ensuring every session reflects real demand by scaling qualified conversations to thousands of participants.
Invite participants to propose topics, name interests, and signal intentions before the event begins. Transform your mailing list into an active community of contributors.
Use agent-based, conversational surveys that feel like a dialogue, not a chore — driving higher completion rates and capturing richer, more nuanced data.
Organisers tailor sessions to real demand. Participants get more relevant conversations, meaningful connections, and outcomes that matter to them.
Visualise questions, interests, and potential contributions to turn a static contact list into an actionable landscape of expertise and enthusiasm.
Our platform leverages the conversational AI agent to conduct thousands of qualified interviews, turning those dialogues into four core, actionable outputs that transform how you plan and execute community gatherings. These deliverables ensure your final agenda is built on rich, synthesized insight, not guesswork.
Receive prioritised topics, preferred formats, and suggested sessions based on actual participant demand. Know exactly which themes resonate most and which formats will drive the highest engagement.
Identify early volunteers for talks, panels, and breakout sessions, complete with their areas of expertise and willingness to participate. Stop chasing speakers — let them come to you.
Access a comprehensive view of who cares about what, making relevant introductions straightforward and intentional. Build connections before people arrive.
Receive a concise organiser report with synthesised themes, sentiment analysis, powerful quotes, and clear recommendations — delivered before kick-off.
From launch to actionable insights in less than a week. Our streamlined process ensures you can start gathering community input immediately, with minimal setup and maximum impact.
We configure your AI voice based conversational survey, consent protocols, and necessary integrations. You focus on your event — we handle the technical setup.
Share via email, SMS, QR codes, or embed directly on your event page. Multiple touchpoints ensure maximum reach across your community.
Participants answer in natural language. The AI agent handles intelligent follow-ups, contextual branches, and multiple languages automatically.
Live dashboards cluster themes, interests, and intent in real-time. Export seamlessly to Notion, Google Sheets, or your existing CRM system.
Receive your comprehensive pre-event brief with agenda recommendations, suggested facilitators, and connection opportunities ready to action.
Traditional surveys feel like interrogations. Agent-based conversations feel human. This fundamental shift in approach drives dramatically better outcomes across every metric that matters.
Our conversational AI adapts to each participant, asking follow-up questions that uncover deeper insights whilst maintaining an engaging, lightweight experience. The result? Data quality that traditional forms simply cannot match.
Conversational flows feel human and lightweight, especially on mobile devices. Participants complete surveys at 3-4× the rate of traditional forms.
Capture far more than ratings: interests, intentions, willingness to contribute, and nuanced perspectives that multiple-choice questions miss entirely.
Multilingual support, accessibility features, and conversational interfaces that are friendly to non-native speakers and diverse communication styles.
Automatic transcription, intelligent tagging, and synthesis into clear artefacts. Spend your time acting on insights, not processing spreadsheets.
"Partnering with this Mingle Collaboration transformed our event. Their 'Sepp' AI made participation feel natural, fun, and genuinely useful—people kept talking to Sepp long after the sessions, and the feedback was the best we've had in years.
The co‑creation process was clear and energizing, turning big ideas into a memorable experience that actually moved people to engage and learn. If you want innovative tech that feels human and delivers real value, talk to them."
Choose the plan that matches your event's scale and ambition. All packages include core conversational survey technology, participant engagement tools, and actionable insights. Scale up as your needs grow.
Perfect for single-track events or focused community gatherings, with basic complexity.
Ideal for multi-track events with diverse audience segments, with medium Complexity
Comprehensive solution for large-scale, international events with High Complexity
We understand that true success is measured by the quality and personalization of the insights you receive. Because your community's response is unique, we focus on ensuring the intelligence we deliver is tailored and actionable.
If, upon review, you feel the delivered intelligence is non-personalized or insufficient to confidently drive your event agenda, we promise to immediately engage in a dedicated, complimentary consultation.
We will then provide a full, customized strategy brief, guaranteeing you have the actionable results you need. We are invested in reversing the risk of poor quality and ensuring your success.
Our platform serves diverse organisers who share a common goal: creating events that truly resonate with their communities. Whether you're planning an industry conference, a community gathering, or a customer workshop, pre-event insights transform your approach.
Turn interest signals into a programme that sponsors and stakeholders love. Demonstrate ROI through data-backed session design and measurable engagement metrics. Show up with confidence knowing your agenda reflects genuine demand.
Design sessions around genuine demand and invite contributors early. Build momentum before day one by connecting potential collaborators and ensuring the right mix of perspectives. Arrive knowing exactly who brings what to the conversation.
Make large, diverse audiences feel seen and included from the very start. Surface hidden expertise, facilitate meaningful connections, and create programming that reflects the full spectrum of your community's interests and aspirations.
Capture qualitative depth at scale to steer workshops, innovation labs, and customer advisory boards. Move beyond surface-level feedback to understand motivations, hesitations, and opportunities for genuine co-creation.
Stop guessing after the fact. The future of event planning is collaborative, data-informed, and participant-centred. Invite your community into the design process before the event and arrive with a clear, data-backed plan that people are genuinely excited to join.
Traditional approaches leave organisers isolated, making critical decisions with limited input. Pre-event insight gathering transforms your community from passive attendees into active co-creators, ensuring every session, every connection, and every moment reflects genuine needs and interests.
The shift from post-event feedback to pre-event co-creation represents more than a tactical change — it's a fundamental reimagining of what community gatherings can achieve. Your participants want to contribute. They're waiting for you to ask.
Transform your next event from planned for your community to created with your community. The tools are ready. Your participants are waiting.